Faculty International Grant Program

2014 Deadlines

October 1, 2013
January 7, 2014
March 4, 2014
May 6, 2014

Program Information

The Faculty International Grant Program supports activities in the area of research, curriculum development and outreach. A proposal is more likely to be funded if it can be viewed as “seed money” for clearly planned project development and with significant potential for a long-term impact on the entire University or on one or more of its units.

This program does not fund short-term lecturing or travel to international conferences or symposia. Requests for support to engage in exploratory discussions which are hoped to yield long-term results will not receive high priority.

In order for a proposal to be eligible for funding under the program:

– There should be a clear relationship between the proposed activity/project/program and one or more elements of the mission of West Virginia University (i.e., teaching, research and service).

– The proposed activity should have an influence beyond the individual faculty member submitting the proposal. For example, a proposal has a better chance of receiving funding if it involves graduate or undergraduate students; has an impact on curriculum; results in collaborative research with an international counterpart; or has an impact on the economic development of West Virginia and/or an international partner.

– There must be a clear follow-up plan for the funded activity.

– In addition to letters of support from department chairpersons and deans, applicants should include, where appropriate, letters of invitation from counterpart hosts/scholars in the country or countries where they expect to work.

There should also be evidence of a search for funding from other sources besides the Faculty International Grants Program including sources external to the University, other University faculty development funds, and department and/or college funds. Alternatively, there should be indication of a plan for accessing external funds. Special consideration will be given to proposals that have a prior commitment for funding at the departmental and/or college level. There is no limit to the number of times a faculty member can apply for a Faculty International Grant; however, summaries of previous activities funded by the program will be a part of the evaluation process.

Please be aware that prior to any international academic travel you will need to speak with Dr. Gary Morris, Export Control Officer, or Nancy Draper, Export Control Analyst, regarding West Virginia University’s Export Control guidelines. You can find more information regarding Export Control and international travel at:



Support is available to all faculty members regardless of subject matter, expertise, length of service or tenure-track status. Faculty members may apply individually or as a group. Activities may focus on a single content area or may be multidisciplinary.

Application Information

International Grant Program Application

We have also provided a sample itemized budget for guidance when preparing your application.


Please prepare and type your proposal according to the specific instructions included for each section located on the application form. Number all pages in the upper right hand corner. Because of limited funding and the large number of applicants, please be sure to include all items required and follow page restrictions. Please provide:

– Names of all participating faculty.
– Description (1-2 pages) of the proposed project and/or activity for which funding is requested. The description should include the products of the activity and their long-term impact with a follow-up to the proposed activity and clearly identify the relationship to teaching, research and/or service.
– Departmental and/or college letters of support, whether or not funding is provided by these units.
– Faculty Vitae (no more than two pages per person).
– Appendices as appropriate, including any additional support documentation.

Project Budgets & Funding Limits

A thoroughly explained and justified budget is one of the most important components of a successful application. Provide complete justification of all expenses. For example: How are you traveling? Is that the least expensive route, time, means? What is your source for this information?

Also indicate any funding from sources other than Faculty International Grant Program. Identify completely all funding sources (departmental, college, outside, personal; include a statement about grant funds allocated to travel). If you have requested or received funds from other university sources, indicate source and amount. What is the extent of others’ and your financial commitment to this presentation? The more complete your documentation of funding sources, the better your chances of receiving funds—and at a higher percentage of your request. Be sure to double-check budget figures.

Normally grants requesting funding greater than $1,500 per participating faculty member have not been funded or have been funded at an amount smaller than that requested.

Application Submission

All applications must be submitted electronically. Hard copies will NOT be accepted under any circumstances. While signatures are not required on electronic applications, the proposal must be forwarded to your departmental chairperson for approval. The chairperson will then forward the application to your dean’s office. The Research Office will only accept applications from dean’s or their designees. Applicants should make all efforts to submit their application in one document.

Proposals must be received electronically by the Research Office by 4:45 p.m. on the day of the deadline at: wvu_internal@mail.wvu.edu .

Via e-mail, The Research Office will send notification to all applicants confirming receipt of faculty development grant applications. If you do not receive such notification within a few days of the grant deadline, please contact The Research Office as soon as possible.

Proposal Evaluation & Review

The following evaluation criteria will be applied:

– The overall soundness and innovative qualities of the proposed activity/project.

– A follow-up plan related to the results of the activity/project; evidence of a clear commitment by the faculty member(s) involved to ensure that follow-up will be implemented.

– The potential for this activity to contribute to the mission of West Virginia University, signified by specific plans to ensure that the activity has a long term impact on teaching, research or service at WVU.

– A commitment of the faculty’s department(s) and/or college(s) in support of the activity or project, where appropriate.

– Evidence of a search for funding from sources external to the university, evidence of plans for such a search in the future, and/or attempts to access funding from other university sources.

Post-Award Requirements

All awards are made directly to the individual. Copies of receipts for registration, hotel, transportation, etc. should be submitted for reimbursement after travel has occurred. If applying after your travel has already occurred, do not submit receipts with your application. Wait until you have been notified that you received a Faculty International grant and then contact the Associate Provost for Academic Personnel for reimbursement. *All expenditures for applications to the International Grant May 6, 2014 deadline must be made and processed before June 30, 2014. *

As part of the follow-up activities, each recipient or group of recipients will be asked to schedule a departmental, college, or University-level seminar to share the results of their funded work. Additionally, each recipient will be required to submit a written summary of grant activities and the expenditure of grant funds.

Additional Information

Please feel at liberty to address any questions to the following people prior to submitting an application:

C.B. Wilson, Chair of the Committee, 304-293-2021
Deanna Whorton, AVPR R&D 304-293-5913

For questions about award funding transfers contact:
Mary Marino, Sr. Accountant Provost Office, 304-293-8370