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Proposal Preparation

Please note: Pre-proposals and/or “white papers” do not require OSP review and endorsement unless budgetary information is provided and/or institutional certifications/assurances are required.

The Office of Sponsored Programs, in concert with Principal Investigators and the West Virginia University Research Corporation, is responsible for submitting proposals to funding agencies proposals requesting support for research and other scholarly projects. The information below is intended to assist faculty and staff in developing proposals.

For general assistance with and information about budgets, fringe benefits, forms, and other aspects of proposals, contact


Facilities & Administrative Rates (a.k.a. Indirect costs and overhead)

Facilities and Administrative (F&A) costs ( also known as “indirect costs’ or “overhead costs”) are those costs of an institution which are not readily identifiable with a particular project or activity but nevertheless are necessary to the general operation of the institution and the conduct of its activities. The cost of operating and maintaining buildings, grounds and equipment depreciation, general and departmental administrative salaries and expenses, sponsored programs and library costs are types of expenses usually considered as F&A costs.

Proposal Processing

OSP requires that all proposals, electronic or otherwise, be submitted through WVU+kc and approved and received five (5) working days prior to an agency deadline.

Please contact your college for additional information on submission as they will have internal deadlines.

See the Cost-Share PDF for more details.