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Other Post-Award Administrative Processes


Many federal sponsors will permit a certain degree of latitude to re-budget within and between direct cost budget categories to meet unanticipated needs and to make other types of post-award changes. The degree of discretion permitted varies by type of award (grant, cooperative agreement, contract), grantee, and type of programs. Approval may be required from the government, while other approval processes can take place at the institutional level. It is important to review the terms and conditions of your award to determine the re-budgeting latitude you as PI may have. 


Most federal sponsors will require the grantee to notify them prior to the PI or other key personnel named in the Notice of Grant Award withdrawing from the project entirely, being absent from the project during any continuous period of 3 months or more, or reducing her/his time devoted to the project by 25 or more percent from the level that was approved at the time of award (for example, a proposed change from 40 percent effort to 30 percent or less effort). The federal sponsor must approve any alternate arrangement, including any replacement PI or other key personnel proposed by the grantee.


While the type of award (i.e. grant, cooperative agreement or contract) has some bearing on this category, in general, the PI may make changes in the methodology, approach or other aspects of the project objectives. However, the grantee must obtain prior approval from the sponsor for changes in scope, direction, type of training, or other areas that constitute a significant change from the aims, objectives, or purposes of the approved project.

 Please contact or 304-293-3998 if you have questions in any of these situations.