Initiating/Modifying Sub-Awards

Proposals with Sub-awards

New, continuation, or renewal proposals routed for WVU/WVURC approval that propose sub-awards not previously approved by a sponsor should be supported by sufficient information/documentation for those evaluating the proposal to determine the sub-recipient’s formal commitment to and role in the performance of the project, including:

  • A letter-of-intent signed by each sub-recipient’s authorized official (see Reference Section, below, for information to be included);
  • A scope-of-work for each proposed sub-award; and
  • The proposed multi-year budget for each sub-award.

Sub-awards - post prime award

Sub-awards, the need for which arises after the sponsor has issued an award, must receive the formal approval of the sponsor’s grant or contract authorized official before OSP can issue a sub-award.

Requests for such sub-awards must be endorsed by OSP on behalf of WVU/WVURC. OSP can seek approval for a sub-award from the sponsor only after it has received the following:

  • Approval of the PI/PD’s School/College/Center to issue the sub-award as indicated through the Sub-award Certification (see OSP website for form);
  • A complete Sub-recipient Commitment Form for each sub-award signed by each sub-recipient’s authorized official (see OSP website for form);
  • A scope-of-work for each proposed sub-award; and
  • A multi-year budget for each sub-award.

Modifications should be processed when:

  • Substantive changes to the approved scope-of-work are agreed upon by the WVU/WVURC PI/PD and Sub-recipient PI/PD;
  • Changes to the level of funding are required;
  • Changes to the period of performance are required; or
  • New award terms and conditions are made necessary by sponsor action.

To initiate or modify a sub-award, contact the Sub-award Unit:

(304) 293-3998
Cindy.Jarvis@mail.wvu.edu
Margaux.Bowman@mail.wvu.edu